Privacy Policy

Last Updated: 20 July 2025

1. Introduction

Welcome to The AI Breakdown Podcast ("we," "our," or "us"). This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website theaibreakdown.com and interact with our podcast content.

We are committed to protecting your privacy and complying with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. Information We Collect

2.1 Information You Provide Directly

Contact Information: When you email us at hello@theaibreakdown.com, we collect your email address and any information you choose to include in your message.
Feedback and Inquiries: Any information you provide when contacting us about the podcast or website.

2.2 Information Collected Automatically

Website Analytics: We may use analytics services to collect information about how you use our website, including your IP address, browser type, pages visited, and time spent on the site.
Podcast Analytics: Through our podcast hosting platform (Podbean), we may collect anonymised listening data such as download numbers and geographic regions.

3. How We Use Your Information

We use the information we collect to:

Respond to your inquiries and communications
Improve our website and podcast content
Analyse website and podcast performance
Comply with legal obligations

4. Legal Basis for Processing (UK GDPR)

We process your personal data under the following legal bases:

Legitimate Interest: For website analytics and improving our services
Consent: When you voluntarily contact us or interact with our content
Legal Obligation: When required to comply with applicable laws

5. Information Sharing and Disclosure

We do not sell, trade, or rent your personal information to third parties. We may share your information only in the following circumstances:

Service Providers: With trusted third-party services (such as Podbean for podcast hosting) that help us operate our website and podcast
Legal Requirements: When required by law or to protect our rights and safety
Business Transfers: In connection with any merger, sale, or transfer of our business

6. Third-Party Services

Our website and podcast may use third-party services including:

Podbean: For podcast hosting and analytics
Spotify, Apple Podcasts, Amazon Music: For podcast distribution
Google Fonts: For website typography
Font Awesome: For website icons

These services have their own privacy policies, and we encourage you to review them.

7. Data Retention

We retain your personal information only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required by law. Email communications are typically retained for up to 3 years unless deletion is requested.

8. Your Rights (UK GDPR)

Under UK data protection law, you have the following rights:

Right of Access: Request a copy of the personal data we hold about you
Right to Rectification: Request correction of inaccurate personal data
Right to Erasure: Request deletion of your personal data
Right to Restrict Processing: Request limitation of how we use your data
Right to Data Portability: Request transfer of your data to another service
Right to Object: Object to processing based on legitimate interests

To exercise these rights, please contact us at hello@theaibreakdown.com.

9. Data Security

We implement appropriate technical and organisational measures to protect your personal information against unauthorised access, alteration, disclosure, or destruction. However, no internet transmission is completely secure, and we cannot guarantee absolute security.

10. International Transfers

Some of our service providers may be located outside the UK. When we transfer your data internationally, we ensure appropriate safeguards are in place, such as adequacy decisions or standard contractual clauses.

11. Cookies and Tracking

Our website may use cookies and similar tracking technologies to enhance your experience. These are typically:

Essential Cookies: Required for the website to function properly
Analytics Cookies: Help us understand how visitors use our website

You can control cookies through your browser settings.

12. Children's Privacy

Our website and podcast are not intended for children under 13 years of age. We do not knowingly collect personal information from children under 13.

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated "Last Updated" date. We encourage you to review this policy periodically.

14. Contact Information

If you have any questions about this Privacy Policy or our data practices, please contact us:

Email: hello@theaibreakdown.com
Website: theaibreakdown.com

15. Supervisory Authority

If you believe we have not handled your personal data in accordance with this policy, you have the right to lodge a complaint with the UK's supervisory authority, the Information Commissioner's Office (ICO), at ico.org.uk.